Approved bylaw changes address leadership duties, fiscal year
Wednesday, April 20, 2011
Members of the Orlando Regional REALTOR® Association were asked to vote on proposed changes to the ORRA Bylaws during a membership event on Thursday, May 26, 2011 4:00 p.m. This free event, held at ORRA, was in recognition of all committee members, volunteers, and leadership who contribute their time and effort to the association.
The approved bylaw changes, reproduced below, were developed by the ORRA Bylaws and Policy Task Force with the intent of redefining the responsibilities of an elected vice chairman to better serve ORRA’s needs, and of aligning ORRA’s fiscal and programming year. Questions? Contact ORRA Senior Vice President Jacque Stanly.
Suggested 2011 Bylaw and Policy Changes
A. Vice Chairman
Changes to the Bylaws – new name for the Vice Chairman of Committees:
1. Article XI – Officers and Board of Directors, Section 1. Officers. (a) (3) VICE-CHAIRMEN:
The Vice-Chairmen shall have such titles, duties, and responsibilities as assigned by the Board of Directors or Chairman. One Vice-Chairman shall be appointed Chairman of the Budget and Finance Committee and, in consultation with that Committee and the Association Executive, shall prepare a budget for the ensuing fiscal year and give financial reports of the Association at meetings of the members and to the Board of Directors at its regular meeting. The other Vice-Chairman shall be appointed liaison to the Committees and operations of the Associations. Vice Chairman of Strategic Planning.
Changes to the Policies and Procedures Manual:
1. Article II. LEADERSHIP – A. Board of Directors, 2.d.
Vice Chairman of Committee Liaisons Strategic Planning. The Vice Chairman of Committee Liaisons Strategic Planning shall have such titles, duties, and responsibilities as assigned by the BOD or Chairman. His/her duties include:
a) Serve as a member of the Executive Committee.
b) Serve as one of those whose signature is authorized for checks and other drafts made on ORRA accounts.
c) Assist with properly orientating chairmen to their jobs, responsibilities, authority and relationship to the professional staff, and maintain a close working relationship with chairmen and professional staff assigned. In consultation with the Chairman, Chairman Elect and Executive Vice President insure that the Strategic Plan for ORRA is progressing as written. The Vice Chairman shall evaluate the progress of the strategic plan at a minimum of one time per month and report to the Chairman any discrepancies or suggestions that may be deemed necessary.
d) Assist the Chairman wit evaluating the progress and productivity of each committee or task force to ensure programs are on schedule and within budget.
e) Be prepared to preside at meetings in the absence of the Chairman and Chairman-Elect.
f) Attend all Florida Association of Realtors® Directors’ meetings.
g) Carry out additional responsibilities as defined in the job description for BOD members.
h) Counsel with appropriate officers and staff regarding ways and means of increasing operating revenues, including collections.
2. Article 11. LEADERSHIP – B. Committee/Task Force Leadership: 1.c.
Make reports to the BOD in person or through the Vice Chairman of Committee Liaison when issues and projects dictate.
Motion from Budget & Finance Committee: Motion was made and approved to change the Association’s fiscal/program year to a calendar year, January 1 through December 31, keeping the dues billing schedule as is.
Changes to the Bylaws
1. Article XI. OFFICERS AND BOARD OF DIRECTORS
a) Section 7. (i. 1) Term of office for Directors. (1) The term of office for each director, except for ex-officio directors, shall be three years or until the successor is elected and shall begin November 1 January 1 following the election.
b) Section 8. (a. 1.). The term of office for each officer shall be one year or until the successor is elected and shall begin November 1 January 1 following election.
c) Section 8. (b.1.) The term of office for each Affiliate Director shall be two years or until the successor is elected and shall begin November 1January 1 following the election.
2. Article XIV. FINANCE
a) Section 1. The Fiscal Year of the Association shall be November 1 to October 31 January 1 to December 31.
Changes to the Policies and Procedures Manual
1. Article II. LEADERSHIP:
a) Section A.2. Officers. …The term of office for each officer is one year or until the successor is elected and shall begin November 1 January 1 following election.
2. Article III. BUDGET/FINANCE:
The ORRA "program year” and fiscal (budget) year are on the same schedule, November 1 to October 31 January 1 to December 31.
Note: For the program/fiscal year change to become effective January 1, 2012, the Chairman of the Board shall serve from November 1, 2010 until December 31, 2011 (14 months).