Membership to vote on proposed ORRA Bylaws changes
Monday, March 12, 2012
Updated: March 29, 2012
The membership voted to approve proposed changes to the ORRA Bylaws during the ORRA Membership Meeting and Member Reception on Wednesday, March 28. The event took place in the ORRA Conference Center from 4:00 p.m. until 6:00 p.m.
The proposed changes address dates related to the election of officers and elected directors and clarify definitions related to membership meetings. Questions? Contact ORRA SVP Jacque Stanly at email@example.com.
Article XI, Section 7. Election of Officers and Elected Directors.
(a) On or before April 1 June 1 each year, Members shall be notified of the annual election of Officer and Directors and the opportunity to seek election for a position for which he or she is eligible; provided, however, for purposes of transition under these Bylaws, such notice for 2009 elections shall be sent no later than April 15, 2009. A Member who desires to seek election for an Officer or Director position shall notify the Association in writing or electronically via the internet on the Consent to Serve Form, which includes a list of Officer and Director qualifications for service, and the Member may attach his or her resume. Such notice must be received by the Association on or before May 1 July 1 at 5:00 p.m.
(b) Any Member in good standing, and who meets the qualifications per Sections 3 and 4 above, and whose dues have been paid as of November 1 of for the current fiscal year, may seek election to the Board of Directors for a Director position.
(c) Consent To Serve Forms for the election of Officers and elected Directors shall be reviewed by a Qualifications Committee composed of seven people with a quorum of five necessary to conduct business. The composition shall include the Immediate Past Chairman of the Board as Committee Chairman, the Chairman of the Board, the Chairman-Elect, one representative from each BOD Director class of membership, elected by each class (3), one at-large member chosen by the Chairman-Elect, one alternate from each Director class chosen by that class, and confirmed by the Board of Directors. If the Immediate Past Chairman is not available for a position, the most immediately available Past Chairman shall be appointed. Committee members shall not be eligible to be screened for a Director or Officer position. No more than two members from the same firm shall serve on the Qualifications Committee or serve more than two consecutive one-year terms. Qualifications Committee service shall be announced in February April of each year, with appointments selected by the March May Board of Directors meeting.
The Qualifications Committee shall interview each candidate to ensure he/she is deemed qualified to hold the office he/she is running for and send notice of all candidates qualified to serve as Officers and Directors by electronic means to all members at least 30 days before the Annual Election Meeting by August 30. Should an elected Director be nominated for an Officer position, a nominee shall be selected for the position to be vacated. All candidates deemed qualified by the Qualifications Committee may run in the general election.
(f) Election shall be by ballot. If there is more than one candidate for any office, election shall be by secure electronic means. The ballot shall contain the names of all candidates. Electronic voting period shall commence five days prior to the election meeting and end by noon the day prior to the election meeting the last five business days in September and end by 5:00 p.m. the last business day of September. The election results shall be confidential until announced at a general membership meeting to be held prior to October for the purpose of announcing elected Directors and Officers on or before November 1.
(h) Voting. The members shall vote via the Internet or at a kiosk at the Association, and in conformity with such additional rules and regulations as the Board of Directors may adopt.
(1) The electronic election ballot shall contain the Director and Officer positions and the names in alphabetical order by last name, of all candidates. Ballots shall be transmitted electronically via the Internet to each Member eligible to vote at least twelve (12) days prior to the general membership meeting scheduled to announce the Directors and Officers by the third Wednesday in September. The election shall be administered by the Association's general counsel or outside auditors.
(2) Any REALTOR® Member in good standing whose dues have been paid as of November 1 of in the current year may vote in the general election.
Article XII – Section 1. Meetings
(a) The annual meeting of the Association shall be held during the last quarter of the fiscal year, the date, place, and hour to be designated by the Chairman. The Association shall conduct at least one Membership meeting per annum. Membership meetings may be called at any time, provided 10 days notice is delivered to the membership.
(b) Prior written notice shall be given to members entitled to participate in the Special meetings. Special meetings of the Association shall be held at the call of the Board of Directors or upon the written request of any fifty (50) REALTOR® members entitled to vote. If a special meeting is called, it shall be accompanied by a written statement of the purpose of the meeting and the members shall be notified, where possible, at least 72 hours prior to the date of the meeting. All notices may be sent by first class mail or in any other manner as provided by the Florida Statutes, as amended.
(c) A quorum for aregular, annual, membership or special membership meeting will be those REALTOR® members present.